University of Pécs

Medical School  /  Faculty of Pharmacy

Orientation guide

Freshman Camp and <br>Orientation Days

Freshman Camp and
Orientation Days

Freshman Camp Informations

Orientation Days Programmes and Registration

Registration

Registration is only needed for the programs on August 28 and 29, through this link: click here

You can register for the Intercultural Orientation workshop at the following link: click here


Programmes

27 August 2019, Tuesday

English Program I. – Lecture Room I. (Pharmacy)
9:00 Dr. András Fittler – PTE Faculty of Pharmacy vice dean, opening speech
9:10 Lívia Csidei – Admissions and English Student Service Center, presentation
9:45 EGSC
10:00 Registrar’s Office, presentation
10:45–16:00 Info stands in the Medical School Dr. György Romhányi Aula
 
English Program II. – Lecture Room II. (General Medicine, Dentistry, Biotechnology)
9:00 Dr. Ferenc Gallyas – Head of the English Program, opening speech
9:10 Dr. Miklós Nyitrai – PTE Medical School dean, welcome speech
9:20 Registrar’s Office, presentation
9:55 Lívia Csidei – Admissions and English Student Service Center, presentation
10:30 EGSC
10:45–16:00 Info stands in the Medical School Dr. György Romhányi Aula

28 August 2019, Wednesday

Lecture room I.
13:30 13:50 Pszikon
14:30 14:50 Language Department
16:00 16:20 Sports
 
Seminar room 401
9:00 9:20 Health Program
10:00 10:20 Intercultural Orientation 
10:30 10:50
11:00 11:20
11:30 11:50
12:00 12:20 Intercultural Orientation
12:30 12:50
13:00 13:20
13:30 13:50
 
Seminar room 402
9:00 9:20 URS
13:30 13:50 Sports 
15:30 15:50 Peer Program
 

29 August 2019, Thursday

Lecture room I.
9:00 9:20 Pszikon 
10:30 10:50 Language Department 
 
Seminar room 401
10:00 10:20 Intercultural Orientation 
10:30 10:50
11:00 11:20
11:30 11:50
12:00 12:20 Intercultural Orientation
12:30 12:50
13:00 13:20
13:30 13:50
14:30 14:50 URS
 
Seminar room 402
9:30 9:50 Peer Program
Enrolment / Matriculation

Enrolment / Matriculation

This document is an extract providing a bunch of hacks and tricks for a easier semester start – reading the Code of Studies and the Code of Charges and Benefits is essential!!

  1. Student legal status
    - The status is indicated by matriculation, and lasts until either finishing your studies or dismissal or exmatriculation upon the student’s own will,
    - to keep the status going in the first semester you need to matriculate in Neptun, in the further semesters the process is easier and is called enrolment in Neptun,
    - a semester can be in active or passive (temporarily pending) status,
    - in certain cases it is possible to enrol after the set deadline (late registration)
    - it is only possible in active semesters to register for courses, complete subjects, taking exams, and also it is only active semesters you have to pay tuition fee for,
    - you can have two passive semesters after each other without special permission,
    - may you miss the enrolment for two semesters after each other (you do not set the coming semester to either active or passive) you will be dismissed,
    Neptun: Administration -> Enrolment / Registration
    #student status
  2. Student’s certification
    - It is possible to issue student certifications only as of the semester start (the first day of the instruction period)
    - you can ask for it at your Registrar’s Office (short: RO) officer
    - you can ask the RO officer to include a purpose of the certification (e.g. student loan) in the text
    - you can ask certification for passive semesters as well, and there is no limitation on the requested quantity
    - certifications can be picked up personally or by a third party with the student’s authorization, or it can be sent to a given address
    #student status   #certification
  3. Immigration issues
    Please, find this page with compiled information on the topic
  4. Opening ceremony and taking the oath
    Though you have already signed the medical/pharmacy students’ oath on the matriculation sheet, you have to take the oath at a ceremony (at the academic year opening ceremony).
    Opening ceremony: September 01, 2019 at 17:00, at Szigeti Street 12. (Szigeti street campus) Main Building, György Romhányi auditiorium (short: aula)
    Dress code: The first formal occasion of the UP MS / FP where you can see your professors and you must take the oath of the first year students. For the occasion formal clothing is required. For official events like this, and also later on for oral exams, boys will need a dark suit, white shirt and tie, while girls will need a white blouse and dark (black, navy, grey) costume (skirt and jacket).

    Oath of the freshmen:
    I, please, here say your name loudly, student of the University Pécs Medical School / School of Pharmacy, solemnly promise to respect the rules of this University and the Medical School. I will pay due reverence to all the tutors and other staff members of the University. I will always behave in a way worthy of the name of the student of this University. I will conduct my studies to the best of my abilities. I vow to respect all patients’ human dignity. I will never break their confidence or disclose their secrets. With all my efforts I will familiarise myself with the latest accomplishments in the medical sciences so as to make a highly qualified professional of great erudition.
  5. Data in Neptun
    Sources of information for data store in Neptun
    - official document (personal data, data of official papers – please make sure to always give these data exactly (word by word) as they are in your papers)
    - information provided by the student (e.g. contact information, bank account number),
    - information entered as a result of an educational management process (registering for subjects and courses, completion of them, registration for exams, official resolutions, etc.)

    Using data stored in Neptun is strictly regulated. Apart from the student his/herself and the person in charge at the university for the given case (lecturer, administrative officer at the organisational unit) third parties can get any kind of information about the student exclusively when authorized by the student (e.g. parents, relatives) or authorized by legal act (eg. police).

    The student is obliged to report changes in his/her data stored (e.g. address, e-mail address, official documents) within 8 days in the Registrar’s Office or in Neptun.
    Neptun > My data > Personal Information / Contact Information / Data modification
    Neptun > Studies > Training data / Term data / Grade average / Curriculum etc.
  6. Regarding tuition fees Office in Charge: Central Finance Office - KTI
    Students are required to sign a Study Contract at matriculation.
    Tuition fees at the University of Pécs
    Dean's Order, on the order of paying the tuition fee and requests for tuition fee reductions and the tuition fee scheme of the students completing practical studies in the rotational year.
    #finance   #tuition fee
  7. Service Charges
    Certain services are not included in the tuition fee (regardless of financial settings all students have to pay for them): see in Code of Charges and Benefits Appendix
    When to pay these charges?
    - The Central Finance Office sets charges and payment deadlines in Neptun: e.g. tuition fee
    - The student is to transcribe the charge in Neptun see instructions e.g. retake exam fee before registering for the exam date
    - The Central Finance Office transcribe charges afterwards the service – usually at the beginning of th semester after the service (eg. charge for missed exams)
    How to pay these items?
    - Online bank transfer starting from Neptun (SimplePay)
    - at university cashiers
    - at the currency cashier of the university
    - by normal bank transfer
    - using Neptun joint/collective account payment
    Neptun > Finances > Payments (set Terms to All terms)
    #finance   #charge
  8. Compulsory annual medical aptitude check-up
    Attending certain courses is possible with a „suitable” result from an annual compulsory medical aptitude check-up - set language to English as the student contacts patients and medical preparations.
    The check-up is carried out by the UP Centre for Occupation Medicine (7624 Pécs Nyár u. 8.)

    As a result of the check-up the student can be granted a „suitable” classification for one year, and the Centre enters this result in Neptun.
    The student will see his/her date of expiry for the check-up result in Neptun.
    Preliminary health aptitude test: It is obligatory for students to be examined every year of their studies if they are considered apt for medical studies. During your first year this will be your preliminary medical check-up which is a pre-condition of enrolment to the University of Pécs. Later, during your studies each year you will need to be examined.
    Registration for the check-up appointment is in the Admissions and English Student Service Center.
    You have to submit the following documents before the check-up to us:
    - HIV test results
    - Vaccination card (Hep B) (In case you are not immunized against Hepatitis B, you will get the vaccination shots during your first year from the Center for Occupational Health and Hygiene, more information about it later)
    - General Medical Certificate previously completed by your GP
    - chest X-ray results (only results, not the image itself!) – the chest X-ray can be taken on the spot for 2500 HUF and it does not have to be taken on the same day as the check-up. Do not miss your appointment!
    Booking appointment later on for medical health aptitude check-up:
    http://aok.pte.hu/medical-check-up
    The Centre usually provides a certain number of appointment dates and gives new ones only if the earlier ones are already full – please, do not procrastinate booking until the last minute..
    Neptun > Studies > Training data: „Eü. alkalmasság érvényességi határidő”
    #aptitude
  9. Student Card
    Info from the Admissions and English Student Service Center about requesting student card
    A page from the University's International site about student card
  10. Campus maps and room-IDs
    Find your way easily to campus locations. The Medical School and the Faculty of Pharmacy is located in more locations (campuses), with many lecture and practice rooms – to identify them we often use codes e.g. in timetables or in Neptun.
    Please find this short guide to learn how to read codes and how to find the locations.
    May you see a room-code, you can look it up using our Location finder map.
  11. Orientation guide booklet for Freshmen
    A publication for those freshmen, who rather have information on how to integrate in this new culture in one document. GENM    DENT   PHAR
Curriculum and Yearly <br>Study Programmes

Curriculum and Yearly
Study Programmes

This document is an extract providing a bunch of hacks and tricks for a easier semester start – reading the Code of Studies and the Code of Charges and Benefits is essential!!

  1. Major, curriculum, subject
    The student is accepted to a major (general medicine, dentistry, pharmacy, biotechnology), and majors are facilitated by running curriculums built up according to the national Educational and Result Requirements (short: KKK after the Hungarian abbreviation, in English usually referred to as Programme descriptions)
    KKK for GENM     DENT     PHAR     BIOT
    The curriculum consists of subjects. Subjects are certain parts of the training programme by professional fields. Among them there are *obligatory ones, the ones called criterion requirements are also compulsory to complete, and a large selection of subjects where students must complete a certain amount of, according to their interests, (those such subjects more closely related to core curriculum are the so called electives, and others that provide additional, interesting knowledge are the optionals).
    Further interests of the students can be met by taking up subjects from different majors or even faculties in a smaller portion of their studies (visiting student status and taking up
    campus-courses**).
    Every subject is allocated with a ID code, it has a title, a course director is in charge, certain amount of class room activities are planned (it can be a mixture of lectures, practices and seminars) and subjects are allocated with an amount of credit points, which is independently earned from the grade obtained once the subject is completed.
  2. Modules
    Subjects are arranged into modules:
    in case of obligatory subjects for medical majors Basic module usually covers the 1st 4. semesters, the Pre-clinical module is mainly for the 3rd year of studies, Clinical module is for the 7th to 10th semester and for general medicine major there is also a Final or rotational module as the 6th year,
    for pharmacy major modules are not related to semesters, rather fields of studies and are combined throughout the years: Basic module, Medical-biological theoretical and practical skills module, Pharmaceutical theoretical and practical skills module, and the Final/Rotational year modul.
    Criterion requirements, elective subjects and optional subjects are assigned to the curriculum as separate modules.
    In medical majors modules are rather built on each other, whereas in the pharmacy major they run parallel to each other.
       
  3. Creditpoints
    Credit points allocated to the subjects express the amount of workload required to complete a subject, regardless the quality of completion (which is reflected by the grade). The workload includes class room activities as well as individual study. According to the European Credit Transfer and Accumulation System (ECTS) recommendations, one credit stands for 30 hours of workload. At the Medical School and the Faculty of Pharmacy usually 1 credit means 10-14 hours of class room activity and the rest is individual (home) study work.
    The credit point is allocated to the subject – as well as the grade. Each subject is described with a credit point, in case it is completed by getting a grade. In case of criterion requirements there is no grade granted, only a closing signature is required, and they all go with only 0 credits.
    Subject finder
  4. Curriculum, recommended curriculum
    The range of subjects and the way they are built on each other forms the *curriculum of the given major.
    As medicine as profession is a quickly developing field of science, but at the same time for the sake of achievability and plannability of the studies of students the curriculum set for a certain year of accepted students cannot be altered. Only the range of electives and optionals changes: new ones are invented and others are no longer available.
    The curriculum also contains information how the subjects are built on each other (the sequence is set by the prerequisite subjects).
    The Faculty built up a recommended progress tempo (supposing completing 30± 3 credits each semester), and issues a recommended curriculum, in which every subject has a recommended semester.
    The student is allowed not to follow the recommended curriculum (which is quite frequent due to the rather high rate of failings: usually there is a shift to the recommended tempo). Those successfully following the recommended curriculum are privileged e.g. when taking up subjects.
    recommended curricula: GENM2019     DENT2019    PHAR2019         BIOT2019
    Neptun > Studies > Curriculum / Advancement / Gradebook
    Neptun > Subjects
    Neptun > Information / Subject – course list
    Subject finder
    #recommended curriculum
  5. Year of Students, study group
    By year of students we mean the students accepted to the same major in the same year.
    The traditional „third-year students” expression is hardly interpretable in the credit system, where most of the students do not follow their recommended curriculum. It is quite common that one students attends first and second year subjects of his/her recommended curriculum in the same semester. Therefore in the credit system, due to the relatively free tempo of progress we use the „year of” expression as the year of acceptance to the university. You belong to Year of 2019 - and we do not try to claim your state of progress in your studies.
    Due to the large proportion of practical training the Registrar’s Office allocate each students to a study group (of appr. 24 students). Small group activities (such as practices, seminars) are organised for each study groups so that they can attend without having colliding time tables. In the first semester changing groups for a subject is only accepted with the authorization of the course director, and only for the given subject and given semester.
    For later semesters, at the course registration students following their recommended curricula are privileged and their place is granted for small group activities according to their study groups. Students are free to change for a different group taking the available number of places into consideration.
    Neptun > Studies > Training data: „Tanulócsoport”
  6. Course descriptions
    For each subject there is a annually reviewed detailed descriptionavailable:
    - data determining the subject (code, title, module and recommended semester in the curriculum, credit points allocated, number of different class types, the person of the course director),
    - prerequisites of registration and completion (prerequisite subjects, other conditions required for registration, requirements of getting the semester closing signature, exam questions and topics),
    - required equipment, list of books and notes
    - the lesson plan class by class
    These programs are issued annually reviewed on two platforms: the traditional .pdf format booklets to download from the RO website – or the „Subject finder” website where you can search the database.
    Booklets and Curricula for GENM & DENT & BIOT / for PHAR
    Subject finder
  7. From subjects to courses
    The program of the subjects can be learned by attending their courses during the semester’s instruction period. Certain topics are part of different majors’ curricula, forming more or less similar subjects – and these subjects can be covered under the same course: students majoring in different fields may attend the same course.
    Courses can be classified from one point of view as „normal courses (where students are obliged to attend the classes) and exam courses (where students are only allowed to take exams). As to register for an exam course in a given subject the student is required to have the semester closing signature earned once already before, therefore freshmen can register for normal courses exclusively.
    As a second point of view courses to attend can be included in one’s curriculum or they can belong to different majors, (same major but different language of instruction), different faculty (campus courses)
    And the third classification is about the class type: we have lecture courses, practical courses, seminar courses.
    Collecting the courses announced at a faculty for a given semester we get a certain course list. (In Hungarian it is called „tanrend” and many do not understand the difference between curriculum and year course list…)
    Starting out from the subject’s course description, it is known how many lectures, practicals and seminars should be organised, and also it is obvious how many study groups are there.
    For obligatory subjects usually one lecture course will be organised for all students attending, and as many practical and seminar courses, as many study groups there are – plus one technical group or course (with their code ending T0 – T-zero), which is a „puffer” group for students requiring the course director’s authorization to get a place in a full or normally not available course (for a subject they can otherwise register for). Course head count limitations for practicals and seminars are usually 24 persons.
    For elective and optional subjects it is the course director’s right to launch one or more courses for practicals and seminar and also it is their right to set the head count limitation for each course. Usually there are only 1 course for each class type.
    As completing the subject is only possible by completing each and every parts, please make sure to register for a course for each course type.
    Neptun > Subjects > Register for Subject
    Neptun > Information / Subject – course list
    Subject finder
  8. Prerequisites, recommended semesters
    When to register for a subject and it’s courses?
    - First, if she/he completed (or paralelly registered for) the max. 3 subjects predicted as prerequisites for a the given subject (prerequisite system),
    - second: (but it is only recommended and does not mean exclusive restriction) if it is the semester of studies it is recommended for
    - third: according to the launch rhythm will the course be available in the given semester (most of them available only in fall or spring semester, some are in both semesters).
    - and finally: if there are available places (taking the head count limitations into consideration) (it filters possibilities remarkably in case of electives and optionals – the student may ask the course director to raise the limit, but the course director has the right to deny the request)
    - Prerequisites for obligatory subjects can be found in the recommended curricula for GENM & DENT & BIOT / for PHAR, for electives and optionals in the course descriptions for GENM & DENT & BIOT / for PHAR
    Neptun > Studies > Curriculum: after listing click on the subject and in the pop-up window find the chart under „Tabular Pre-requirement”
    #prerequisite
  9. Language requirements
    To be able to participate in the clinical work in a Hungarian clinic, where most of the vocational training take part, students of the English program are required to learn Hungarian
    - general language courses will be available as elective or optional subjects
    - and also medical Hungarian courses throughout the first and second year.
    Before entering third year and starting pre-clinical subjects (with attendance in patient examination and treatment routines) a B2 level Hungarian language exam must be passed at the local exam board. This language exam has an oral and a written part and both should be registered for as subjects and courses, just like other courses. The oral exam is a prerequisite e.g. for the Internal Medicine Propedeutics subject (recommended for 5th semester).
    For further info visit: http://medicalhungarian.aok.pte.hu and PROFEX site
    Neptun > Studies > Curriculum > among criterion requirements subjects
    Learning Latin is also essentials to pursue studies in Anatomy and all the other medical subjects. For general medicine and pharmacy students Latin is a criterion requirement, for dentistry students it is available as elective.
    German language classes are also available as electives and optionals, from general language trainings to medical terminology.
  10. Professional practices
    Professional practices are included in curricula as criterion requirements and students are required to register for them as courses usually in the spring semester (in the semester which comes right before the summer the student intends to complete the practice).
    Certain professional practices appear as prerequisites for other obligatory subjects!
    Professional practices must be completed at accredited practice places.
    Info about organising professional practices are available at: for GENM & DENT & BIOT / for PHAR
  11. Physical education
    At the Medical School and at the Faculty of Pharmacy, according to the curriculum, 4 subjects in physical education should be completed (criterion requirements ATT1-t to ATT4-T).
    For students willing to attend sports activities later on ATT5-T subject wil be available (it can be registered for more times) even until the end of their studies.
    Courses available for physical education subjects are listed in Neptun and in the course descriptions (available as of August every year).
  12. Technical credits
    For work in the field of nursing, demonstrating at classes and in Students’ Researchers Society (in addition to subject credits available) students can get elective credits by performing activities. These „subjects” are included in the curriculum (elective module) but will never be launched as courses – in case of fulfilling requirements the student is required to fill in a form and hand it in to his/her RO officer.
Neptun Guide

Neptun Guide

This document is an extract providing a bunch of hacks and tricks for a easier semester start – reading the Code of Studies and the Code of Charges and Benefits is essential!!

  1. Neptun, Neptun-code, password
    When organising a faculty university training the co-operation of over 3000 students and appr. 500 teachers should be arranged. This is impracticable without regulations (e.g. the Code of Studies) and a computer-based system providing possibility for enforcement of these regulations and also offering options.
    The University of Pécs uses Neptun system from 2016 as an educational organizing platform. Its predecessor was ETR.
    Students can reach this platform through a web site, the username (Neptun-code) and the password is provided by the Registrar’s Office. The very same username-password combo can be used when accessing the Eduroam or the PTE-Public Wi-Fi area
    For mistyping the password 10 times ends in the student being banned from the system for 6 hours, it is important to emphasize that in case of changing password the user is to change it on all devices she/he uses – these devices try to reach the Wi-Fi automatically so „mistyping” 10 times can be reached in seconds… If you find yourself banned, during office hours write an e-mail to your RO officer who can initiate unblocking at Service Desk.
  2. The Student platform in Neptun
    It is highly recommended to take a careful look at the Neptun student’s platform – great many useful information can be achieved regarding the status of a student’s studies. (e.g. how many credits do I have in the elective module)
    On the launch sites of Neptun server 1  /   server 2  /   server 3 you can find some manuals about how to use Neptun and it’s part-platform called Neptun MeetStreet.
    It is recommended to visit Neptun several times a week even after registration period for you can find uploaded documents for your courses and messages will also arrive to your Neptun mail box.
    Enrolment, subject- and course-registration, exam registration is only valid if done in Neptun, and only data stored in Neptun are considered as valid.
    Neptun creates a log about all actions taken within the system, so the RO has a chance to check them on (e.g. if there is a sign of a registration done, or exactly when was the cancelling of an exam).
    Neptun runs on 3 servers, so it is recommended to start accessing from the https://neptun.pte.hu/en site.

    Nowadays the user name is called Neptun-code (which is also a personal ID in the system). Users already registered in the previous system (ETR) have an old ID, the so called EHA-code – and in many platforms username is referred to as EHA-code. In case you never had an EHA-code, use your Neptun-code for such cases.
  3. Problems occurring and their solutions when using Neptun
    When logging in to Neptun:
    - incorrect password: was it maybe mistyped? (e.g. CapsLock in ON). Infrequently – we have no clue why – password becomes invalid and it needs to be changed. E-mail to your RO officer.
    - being banned: entering wrong password 10 times (maybe a device using an old password tries to access Wi-Fi – in seconds it „collects” 10 „mistyping” case) – E-mail to your RO officer: she/he can initiate unblocking. Further task for you: check all (!) your Wi-Fi devices to have the right password stored.
    Enrolment for the semester:
    - „There is no registration period yet”, if it should be in fact, it must be something about allocating the semester for your studies: E-mail to your RO officer and include a screenshot.
    - There is something missing preventing the enrolment: maybe a unsigned study contract, a missing tuition fee receipt or even a missing tuition fee payment. Usually the RO officer informs students well before the event about such circumstances. Check your e-mails and contact your RO officer.
    Registering for subjects/courses:
    - pop-up windows are blocked in your browser
    - banned subject registration for expired active debt: in Neptun check under Finances > Payments: set filters to Terms = All terms and Status = Active – make up for missing payments
    - banned registration for expired medical aptitude test result: it won’t happen yet, but soon this setting will be taken into consideration, too. Check in Neptun under Studies > Training data where it says: „Eü. alkalmasság érvényességi határidő:” if the date is over, please get your medical check done asap.
    - the system misses a prerequisite that is not even in your curriculum: obviously there is a but in the settings, please e-mail you RO officer and include a screenshot.
    Registering for courses:
    - You could not sign up for the subject, for there are no available courses – and according to the year’s course list it should be available: please e-mail you RO officer and include a screenshot.
    - Signing up for the subject went well, but in the pop-up window only technical (T0) courses are displays: please check the date in the detailed schedules for the semester: is it maybe a period when only for privileged students (students who progress according to their recommended curriculum) can register.
    - There are not as many or such course-types as there should have been according to the course programme: e-mail your RO officer and include a screenshot
    Registering for exams:
    - No bonus registration period: before the exam registration period the Feedback Committee informs you based on your OMHV Feedback activity whether you gained the bonus early exam registration grant or not. In case they informed you that your were granted the bonus and yet ont he bonus day you cannot register, write an e-mail to feedback.biz@aok.pte.hu address with your Neptun-code
    - You have unsettled active debt: in Neptun check under Finances > Payments: set filters to Terms = All terms and Status = Active – make up for missing payments
Registering for Courses

Registering for Courses

This document is an extract providing a bunch of hacks and tricks for a easier semester start – reading the Code of Studies and the Code of Charges and Benefits is essential!!

  1. Schedule of the academic year
    The academic year consists of 2 semesters (fall and spring semester).
    A semester is built up
    of a registration period (2 weeks),
    of an instruction period (14 weeks): there are odd and even weeks
    and of an exam period (7 weeks).
    (Except for the 5th year for dentistry and pharmacy students, and the 6th year for the general medicine training)
    The detailed schedule of the academic year is published on the RO web GENM   DENT   BIOT   PHAR.
    As it seems bellow, the 7th exam week (V7) of the fall semester is also the 1st week of the registration period (R1) of the spring semester.
    In previous years the spring semester was interrupted with a spring holiday, but upon the request of the teachers and students it was moved before the spring semester, so there is a week without instruction between the two semesters.
  2. Active student status for the semester
    As taking up subjects and registering for courses is only possible in active semesters, students should start every semester with enrolment (this step is substituted with matriculation in the very first semester of the studies), and after that one can start registering for subjects.
    Neptun: Administration -> Enrolment / Registration
  3. Deadlines
    Regarding subject and course registration there are 3 main periods:
    - Taking up and dropping obligatory subjects in Neptune (normal routine): during the two weeks before the instruction period – registration weeks 1 and 2 (R1, R2)
    - taking up and dropping electives and optionals and criterion requirements in Neptun (normal routine): the week before the instruction period (2nd week of the registration period) and the 1st week of the instruction period (R2, S1)
    - late registration and dropping of subjects and courses: for obligatory subjects it starts from the 1st week of instruction period, for electives and optionals from the 2nd week of the instruction period and in both cases it ends at the end of the month (S1-S4)
    The "schedule of the year" list indicates the exact dates for these cases.
    Online registration for obligatory subjects (taking up and dropping) is done in 3 stages:
    - only privileged students (who progress according to their recommended curricula) can take up subjects and courses and only for courses of their set study groups: from the beginning of the registration to 8 a.m. on the Thursday of the second registration week
    - All students (regardless of their progress) are allowed to register for subjects but still everyone for the courses of their study groups: from 8 a.m. on the Thursday of the 2nd registration week to 8 a.m. on the next morning (Friday)
    - in the third stage anyone can take the remaining places and also the technical (T0) courses are opened for those who cannot find an appropriate course but tries to request an individual solution from the course director: 8 a.m. on the Friday of the 2nd week of registration until next day (Saturday) midnight.
    Online registration for electives, optionals and criterion requirements (taking up and dropping) is done in 4 stages:
    - taking up subjects and courses is possible from 8 a.m. on the 2nd registration week (R2) until Friday midnight on the 1st instruction week (S1).
    - Dropping subjects and courses: due to selecting courses that will be cancelled due to not reaching the minimum headcount limit dropping is only possible until Wednesday midnight on the first week of instruction (S1)
    - On Thursday of the 1st week of instruction courses will be selected, that will be cancelled due to not reaching the minimum headcount limitation: students on these courses will be notified and they will have a chance to find another course(s) instead of the cancelled ones until Friday midnight.
    - Campus courses can be taken up or dropped during the 1-4th weeks of instruction in Neptun.
    #take up course subject   #take up course
  4. The routine for registering for subjects and courses
    Students who fulfil the following requirements are allowed to register for subjects:
    - having no expired (active) debt in Neptun
    - set his/her semester active
    - have completed the prerequisite subjects of the given subject (or in case of parallel prerequisite the prerequisite subject is or will be taken up in the very same semester)
    - and find an available place for the course(s) of the subject

    When registering for subjects, Neptun checks these circumstances – except for the parallel prerequisite – students must be aware of this. During the 3-4th week of the instruction period the RO performs a check-up and in any cases where the parallel prerequisite is completed or taken up and also the student has not handled in a request, the registration for that subject will be officially cancelled.
    Registration for subjects is only valid in Neptun - (in case of late registrations the RO registers students for subjects and courses in Neptun based on the granted permissions).

    Subjects in the student’s curriculum can be found using the filter: Subject type = Subjects from curriculum. For selecting Campus courses set the filter as Subject type = All other subjects in the institution. Subjects either not present in one’s curriculum, nor accepted in the campus course programme can be taken only by filling in the request for subjects of other major or in another language.

    If the selected course is full, in case of elective or optional subjects the student may ask for head count raise from the course director.

    Swapping courses means two steps indeed: a dropping and a taking up, therefore please make sure to do it within the due deadlines.
    Neptun > Subjects > Register for subject: use filters, in the list in the row of the selected Subject click on Register, then in the pop-up window mark the selected course(s) > click on Save at the bottom of the page.
    #subject registration #course registration
  5. Timetables
    Paper-based timetables
    Timetables for the courses of the recommended obligatory subjects of the given academic year are published as .pdf files on the RO website at the beginning of the registration period broken down for major, recommended semester. But due to continuous co-ordinations, requests, changes these timetables are subject to change during even the first week of instruction. We kindly ask students to keep visiting this website and in case a change is indicated for the timetable you are interested in, please, download the new version.
    GENM & DENT & BIOT / PHAR – expected time of publishing: not earlier than the beginning of August
    Timetables in Neptun
    Course timetables are published according to requests from course directors in Neptun, and the place is always the Class schedule sheet on the course data sheet. Here you will find ALL dates and times and places for the given course.
    Timetables for electives/optionals can also be a subject to change until the end of the first week of instruction.
    In most cases the course director gives the dates and locations until the beginning of the registration. In some cases, the dates will be available, but as the course director requests the location from the shared classrooms, the location will be available only on the weekend right before the instruction period.
    May the course director offers a course scheduling meeting to find the right schedule for the course (it should be arranged during the 1-3. days of the instruction period), dates and location will only be available in Neptun after the meeting. Information on the scheduling meeting (place, time) is published at the course’s data sheet in Neptun, in the Notes section on the Basic data sheet.
    Neptun > Subjects> Taken courses
    Neptun > Information > Subject – course list
    Never use “Class schedule info” appearing in the list of courses after filtering. For every courses do visit the course’s data sheet (pop-up window) and check Class schedule sheet, for that is the only places listing ALL dates.
  6. Registering or dropping courses on request or after deadline
    Some actions for registering or dropping courses cannot be performed on Neptun by the student.
    Such as:
    - registering subject / course of a different major,
    - registering subject / course in a different language of instruction (except for ones with a subject code starting with OX – these are already in your curriculum, even though their language of instruction is different from your major’s),
    - late registration or dropping subject or course.
    For such cases, please, download the form from the UPMS RO website / UPFP RO website, fill it in (make sure to pay due attention to give reasoning, for the committee in charge will only accept real reasons) and hand it in to your RO officer. The committee in charge will make decision; in case of approval the RO officer will take the action in Neptun.
    The detailed schedule of the academic year lists the deadlines for the whole year, and information is also provided about such procedures in the Notice on Semester Start which is also sent in e-mail to students.
    #late     #subject registration
  7. Schedule of a semester start
    2-3 weeks before the academic year you will find on the RO website
    - the detailed schedule of the academic year
    - recommended curricula for each Year
    - course descriptions (including prerequisites, launch rhythms).
    Please check these issues.
    Mark which obligatory subjects should you complete in the coming semester and which elective / optionals would you be interested in. Note the subject codes for these subjects.
    Make sure pop-up windows are allowed in your browser.
    Check your Neptun password: do all your devices connecting to Wi-Fi store the up-to-date password (avoiding being blocked).
    In Neptun check if you have any unsettled debts under Finances > Payment. If there is, settle it (recommended filtering: Terms = All terms, Status = Active)
    During the registration period (2 weeks before the instruction period: R2, R2)
    - enrol for the semester: set active student status

    Neptun: Administration -> Enrolment / Registration
    - Check the timetable for the marked obligatory subjects.
    - Check dates/deadlines for the registration period in the Semester Start Notice (GENM / DENT / PHAR resp.)
    - In the corresponding period register for subjects and the appropriate courses
    Neptun – Subjects – Registration for subjects – set Term = given semester, Subject type = Subjects from curriculum, and if necessary use the other filters > List subjects > click on Register at the end of the row for the given subjects > in the pop-up window choose the appropriate one(s) from the offered courses.
    Info about the courses:
    - Check the end of the course title: if the course is cancelled for the given semester, a note is added to the title
    - On the course data sheet on the Basic Data sheet there is a line called Notes for organisational info, e.g. time and place for course scheduling meeting,
    - On the course data sheet, on Class schedule sheet check all the dates and locations
    - Please note, that in case the course director arranges a scheduling meeting or requests classroom from the shared rooms, info on location of the course will be available on the weekend before the instruction period of after the scheduling meeting – but always it will be indicated on the Class schedule sheet
    Double check,
    - if you registered for a subject with parallel prerequisite: have you registered for or completed the parallel prerequisite as well? (Neptun will not notify you about that)
    - Have you registered for all necessary subjects? Have you dropped every unnecessary subjects?
    - Double check your personal timetable: can you make it to the classes without being late?
    Campuses and classrooms
    Classroom finder map
  8. Reporting bugs, missing deadlines, remedy
    May you find bug in Neptun or fail to fulfil an action in Neptun, please, report the problem:
    - possibly in written form (for it is traceable, carries smaller chance of misunderstanding, and also because at peak periods officers might not be available by phone),
    - preferably including screenshot (it helps identifying the problem),
    - and definitely right away (many of the procedures are limited by deadlines, and officers in charge are entitled to react complains that arrive within the deadline)

    Generally notes and e-mails regarding actual procedures also contain info on when and where to report problems or send e-mails asking for help.

    Neptun takes a log on all actions performed: registrations, de-registrations, making entries, so officers can see if an action is actually performed, when and who initiated it.

    May you miss a procedure, in certain cases there is a chance for late procedures. Then you have to submit a request, usually filling in some form, and a committee in charge makes a decision. The outcome is always unsure and it takes time, and sometimes it goes with a fee.

    May in some procedure you find mistake or infringement (violation of some regulation), find something is incorrectly registered, or for any other reason you wish to file a complaint,
    - if it is in connection with subjects / courses, the recommended way of contact: first your course teacher, then the course director, and then maybe the head of the department in charge for the subject.
    - If it is in connection with some office procedure: first contact your RO officer, in case your case will be forwarded to a committee in charge or to the Registrar, then maybe the Vice-Dean of Education or in rare occasions the Dean will be included. In case of denied request, you may file a claim for remedy.
    Rules of procedures concerning student complaints
    #remedy #late #appeal
Instruction Period

Instruction Period

This document is an extract providing a bunch of hacks and tricks for a easier semester start – reading the Code of Studies and the Code of Charges and Benefits is essential!!

  1. Types of courses: (normal) course, exam course, technical course
    Subjects in curricula can be completed by attending normal courses during active semester. The subject is the learning material itself; the normal course is a set of occasions making possible learning the material (dates, locations, teachers). The course in every cases is organised for a given semester, covering the actual learning material of the subject. Normal courses are referred to as courses in short.
    May the student fails to complete a subject in a given semester, she/he is entitled to register for the subject and it’s NORMAL COURSE in the next semester, when it is offered as normal course – and that course belongs to that semester. Registering for normal course means the student is to attend the course classes again, exemption cannot be granted from attending classes or completing mid-semester tasks again, even if in the previous semester the semester-closing signature was granted.
    If the semester-closing signature was once granted, and yet the student could not absolve the exam, in the next active semester, where an EXAM COURSE is offered for the subject, the student is entitled to register for the subject and the exam course, but in this case he/she is not entitled to attend classes, his/her exam chances can however be used in the exam period on the offered exam dates. The launching rhythm of exam courses can be different from the launching rhythm of the normal courses. Exam course is not offered for every subjects – the course director has the right to decide, and the information if exam course will be available for a subject will only be published before the semester-start in Neptun and on RO website in the Announcement section.:

    T0 (T-Zero) courses: besides offering courses for the study groups in case of obligatory subject practicals and seminar, the RO also creates one technical group for the practicals and the seminars, marking them as T0 courses. These courses has no classes, are serve as buffers for those students, who could not choose from the available courses (due to head count limitation or for some other reason). Those registering for technical courses may request the course director (in a way usual at the given department) to put them in a certain course – but the decision is up to the course director. The actual swap for an actual course is performed by the department.
  2. Attendance, being late, missed classes, making up for missed classes
    Attending classes is obligatory for courses taken (except for exam courses, where attending classes is not allowed).
    Small group classes can only be attended by those who officially registered for the course in Neptun (or someone normally attending an other course of the same subject, but with the permission of the course director is making up class with that group).
    The practice leader (or in certain courses the lecturer) is entitled to hold catalogue on attendance.
    According to the general rule, missing 15-25% of the prescribed classes gives the right to the course director to decide on giving or denying the semester closing signature, but missing more than 25% of the classes automatically makes the course (and subject) unaccepted. Further requirements for accepting the semester for certain subjects are listen in the course description.
    Being late from classes are considered as missed classes at certain departments – usually the practice leader informs students of the customs at the department at the first class.
    Neptun > Subjects > Taken courses > Course details > Attendance statistics
    #classes   #attendacne   #missing
  3. NMS: tasks, voting, subscription lists
    Neptun MeetStreet (short: NMS) is a auxiliary platform of Neptun. NMS contains virtual spaces, which are in fact platforms of co-operation between students and teachers: forums, subscription lists, shared documents, etc. are available. Departments are using this function at different degrees: the practice leader will inform the students on what and how will be published on NMS. Tasks and papers can be also downloaded and handed in using NMS.
    For every course an course-related virtual space is generated automatically, and all students registering for that course become a member of this virtual space.
    Neptun > NMS > Virtual spaces – Filter: My spaces + check Course + set term to the given semester
    In addition to course virtual spaces students may be invited to co-operate in further virtual spaces, such as the virtual spaces for the manual practising “courses” of the MediSkillLabor:
    Neptun > NMS > Virtual spaces – filter : All spaces + uncheck courses + set Terms to All terms + in the field “Virt. space name” type: MSL%
  4. Equipment
    The course description lists equipment, books, notes necessary to learn the learning material. At the first class, the lecturer might also require additional things.
    Usual request from Departments for students to leave their possession (bag, coat, etc.) in the cloakroom of the building, taking them to classes is allowed only rarely. Preventing thieves from stealing even more bravely, we kindly ask students not to leave their belongings on corridors unattended.
  5. Semester closing signature
    If the student fulfils requirements set in course descriptions and in notes published by the department at the beginning of the semester (such as attendance at classes, active co-operation at classes, preparing minutes, successfully passing mid-term papers, etc.), the student is granted the “semester closing signature”. (this expression refers to the era when paper-based lecture books were in use, then the course director actually physically signed these booklets proving that the requirements are fulfilled). Today this is an electronic entry in Neptun, and means that in case of criterion requirements the subject is completed, in case of obligatory subjects the student is allowed to sit for the exam or final exam, and in case of electives/optionals a grade is to be granted upon the overall achievement.
    In case the requirements set are not fulfilled, the course director has the right to deny the signature: the student cannot get a grade, and the subject will not be completed in the given semester.
    The semester closing signature however belongs to the given semester. If the student chooses to take up the subject in the next semester as normal course, he/she is to go for the signature again.
    When denying the signature, the student receives an e-mail and a Neptun-message as well, and his/her registered exam date will be cancelled in the given subject for the semester. File complain to the course director in case of disagreement.
    Neptun > Studies > Term data > filter for term, and in the list in case of denied signature the usual green check mark is missing in the Exam registration authorised column, and if you click on Options and open Results, in the field Grade it will show “Denied”
  6. Exams: mid-term tests, mid-semester grade, exam, final exam
    For each subject in curriculum completing the subject is indicated by grade granted (quality marker) – except for criterion requirements, where students get no grades (and credits), only getting the semester closing signature is necessary.
    In the majority of the subjects (courses) several forms of mid-term exams will be performed, based on them mid-semester grades for subjects (all electives/optionals and some obligatories) are generated. In case of obligatory subjects ending with exams, following to getting the semester closing signature the student is required to pass exams in the exam period: exams also referred to as qolloquium checks for material of the given semester’s learning material, while final exams usually covers material of more semesters.
    Results of the mid-term tests can be calculated into points for exam period exams grades.
    #exam   #check knowledge    #evaluation   #mid-semester grade    #final exam
  7. The feedback system, freshmen’s feedback questionnaire
    The Faculty aims to operate a fine quality management system to provide high level, ever developing training. As a pledge collecting and reacting to feedbacks is essential.
    A part of these responses regarding present state of the training come from the students – through the Faculty’s feedback system.
    We offer students to give their opinion in several topics during the semesters. They are granted questionnaires, some in Neptun, some in other platforms, in some cases even on sheets of paper. The access for these platform is scheduled. Questionnaires can relate to subjects, lectures, exams, or general quality of services, training management procedures.
    Among the ongoing questionnaires we would like to call your attention to the so-called OMHV questionnaires asking students to evaluate teachers’ performance: following every exam period for 2 weeks questionnaires are available evaluating the past semester’s subjects and courses. Students filling in all available questionnaires are entitled to start registering for their exams in the next active semester one day earlier (early exam registration bonus). Nearly 80% of the students use this opportunity.
    Answering these questionnaires is always anonym (due to technical solutions it is impossible to connect the questionnaire to its provider, it is only registered that the provider completed a questionnaire).
    Freshmen just starting their studies are granted the opportunity to start registering for the first exam period earlier by inviting them to fill in the “Freshmen’s questionnaire”. In later semesters they will also have the chance to evaluate obligatory subjects taken.
    Information about the feedback system is available at the website of the Feedback Committee.
    Dean’s order earlier viability for students to take up exams after having filled in feedback questionnaires on teaching at the Medical School
    Neptun > Administration > Questionnaires
Mediquette

Mediquette

A university community, especially the medical faculty operates according to specific, deeply rooted, often unwritten rules – this is a unique organisational culture, learning about it participant (e.g. students) can do better in everyday life.

  1. Communication
    Communication style at Medical School differs significantly from one used at high schools or within age groups of students. Some of the reasons are of professional nature, some can be traced back to generational differences.
    Most problems arise in written communication, therefore your fellow students compiled a recommendation: about the due manner to correspond in with your teachers, leaders and officers of the faculty.
    For administrative reasons procedures often come with filing requests, filling in forms. Please do not only pay attention to fill them in precisely, but always make sure to give good reasons.
  2. Dress code
    You intend to become doctors, and as in case of every profession, medicine has its own formal rules. Preparing for a professional life learning desirable manners and appearance is also a part of the „program”.
    The doctor in his/her position should show collectedness, preparedness, discipline, trustworthiness and is to meet the professional (hygienic) requirements as well.
    Of course, as a medical student for everyday use a young-style, casual wear is acceptable (as long as it meets the necessary hygienic requirements), but at official events (such as classes, clinical practices, especially at exams, conferences) students should adapt to the prestige of the Faculty and the traditionally conservative style of the medical profession, suggesting to be aware of the formal regulations of their chosen profession. At exams it shows confidence to dress according to Faculty dress code and please note, that your examiners are usually older than you…
  3. Disciplinary issues
    Behaviour of university citizens is regulated by numerous laws and rules, such as:
    - the Code of Studies,
    - the house rules,
    - the Disciplinary Regulations of the UP,
    - the Dean’s order regarding cheatings at exams.  
Communication, Remedy/ Legal Aid

Communication, Remedy/ Legal Aid

Two sides of the official communication at the university:

  1. from the university’s side:
    Official platforms:
    - announcements: on website of the UP, website of the Faculties, website of the RO, on the launch page of Neptun
    - merge e-mail to mailing lists: from the RO, from teachers, from departments <br(Please, try setting your mail box removing your RO officer’s or the RO’s email address from black or grey list – many times we need to send out mail merges to hundreds of recipients…)
    - direct e-mail, private mail: it is sent to your e-mail address stored in Neptun (It is of high importance to report changes in your e-mail address or your notification address within 8 days to your RO officer)
    - Virtual messages: : from Neptun or a Neptun Meet Street virtual scene (from teachers or departments) available in the „Neptun mailbox” – course mail, exam mail
    - Neptun system entry (e.g. grade entered in Neptun)
    - Neptun pop-up message (e.g. error messages)
    - Official mail: to the permanent or notification address
    - Telephone call from RO or university department
  2. From the student:
    - e-mail
    - form filled in and submitted
    - written request submitted
    - telephone call
  3. What is NOT considered as official communication:
    - Message or entry on a social network (e.g. Facebook)
    - Skype, Twitter, etc. message
  4. Deadlines
    Every training management procedures are set to deadlines, be a paper to be submitted or a procedure in Neptun. Missing certain deadlines by a late procedure is still possible to handle the task (probably a request and fees are included), while in others the legal sanction is loosing the chance: that missed task is impossible to make up for. Please, try keeping deadlines as precisely as possible.
    The RO informs students about upcoming tasks and procedures via e-mails and announcements published on the RO website (another reason to always maintain your e-mail box).
  5. Filing complaints, remedy
    May you find bug in Neptun or fail to fulfil an action in Neptun, please, report the problem:
    - possibly in written form (for it is traceable, carries smaller chance of misunderstanding, and also because at peak periods officers might not be available by phone),
    - preferably including screenshot (it helps identifying the problem),
    - and definitely right away (many of the procedures are limited by deadlines, and officers in charge are entitled to react complains that arrive within the deadline)

    Generally notes and e-mails regarding actual procedures also contain info on when and where to report problems or send e-mails asking for help.

    Neptun takes a log on all actions performed: registrations, de-registrations, making entries, so officers can see if an action is actually performed, when and who initiated it.

    May you miss a procedure, in certain cases there is a chance for late procedures. Then you have to submit a request, usually filling in some form, and a committee in charge makes a decision. The outcome is always unsure and it takes time, and sometimes it goes with a fee.

    May in some procedure you find mistake or infringement (violation of some regulation), find something is incorrectly registered, or for any other reason you wish to file a complaint,
    - if it is in connection with subjects / courses, the recommended way of contact: first your course teacher, then the course director, and then maybe the head of the department in charge for the subject.
    - If it is in connection with some office procedure: first contact your RO officer, in case your case will be forwarded to a committee in charge or to the Registrar, then maybe the Vice-Dean of Education or in rare occasions the Dean will be included. In case of denied request, you may file a claim for remedy.
    Knowing the regulations themselves is essential. In most cases publications, e-mails often only cite or refers to regulations and rules (the information emphasized is often not full) and many rumours are spread with best intention. Even this site calls attention to some exaggerated points. Please make sure actually read the Code of Studies, the Code of Charges and Benefits and the Dean’s orders, and also the announcements sent (e.g. about semester start or exam period) thoroughly.
: If your request was denied, you can appeal against the decision or against lacking action.

Rules of procedures concerning student complaints
#remedy #late #

Services for Students

Services for Students

Student Housing
Student Housing website | Poster (PDF)

Mihály Pekár Medical and Life Science Library

Peer Program
We think that it is very important for students of the University of Pécs Medical School to know and feel that they have someone to turn to when they have problems or questions. We started the Peer Program in 2019 for this reason. The main goal of the programme is helping students to find the way to the solution of their problems. Right now, we have 6 Peers, each of them helping three students at any given time. They can help both with freshmen problems or mental hygiene. If you feel lost, there is always a Peer to make you feel better! When can you turn to Peers? Anytime! If you feel that you have none to turn to with your problem, select a Peer at www.peer.medschool.pte.hu (the website will be active from September) and they will help you solve it.

Health Psychology Counselling

Support Service

Religious Practise

Campus Legal Aid Clinc

Pécs

Pécs

Pécs